We're Hiring!

Administrative Assistant

Contract Type: 8 weeks, full time (35 hours/week) through Canada Summer Jobs

Rate of Pay: $15.00/hour

Anticipated Start Date:  May 30, 2022        

 

About Volunteer Sudbury / Bénévolat Sudbury:

 

Volunteer Sudbury/Bénévolat Sudbury (VBS) is the City of Greater Sudbury’s bilingual, nonprofit volunteer resource centre. Founded in 2004, our team’s mission is to act as a link between volunteers and organizations for the enrichment of our region. Over the years, VBS has become an impactful community resource that connects individuals with service opportunities where their time and skills support the mandates of a wide variety of non-profit organizations. Our team facilitates volunteer engagement in our region, both through a public, online volunteer opportunity database and through three programs tailored for multiple key demographics in our region including: youth, seniors, and individuals living with disabilities.

 

VBS supports organizations in building capacity for effective local volunteering by working closely with volunteer managers to identify and fill community needs while offering training and workshops that address relevant topics associated with volunteer mobilization. As an active member in several municipal, provincial, and federal networks, we provide leadership on issues relating to volunteerism by sharing our resources and expertise with other organizations. VBS promotes volunteerism in the region by hosting volunteer fairs, conducting outreach presentations, hosting and participating in community engagement events, and connecting with our volunteer audience through our website and social media platforms. Our team works closely with local volunteers and assists them on their journey’s of giving back to the community. 

 

Job Description:

 

The Administrative Assistant’s responsibilities include providing administrative support to staff and colleagues to ensure efficient operation of the workplace and support employees through a variety of tasks related to organization and communication. The candidate should be familiar with a variety of the field's concepts, practices and procedures, and be able to collaborate effectively with colleagues, while maintaining the ability to work independently in a productive manner. The Administrative Assistant must be able to take initiative in the development of new administrative projects, as well as maintain flexibility and adaptability when new tasks arise or are delegated.

 

Key Duties/Responsibilities:
  • Conducting outreach to members, community organizations, and local partners

  • Creating detailed reports and proposals for projects, programs and events

  • Tracking, creating spreadsheets, and resources for various projects

  • Responsible for organization and upkeep of the group Drive

  • Proofreading and peer-reviewing documents

  • Creating promotional materials, such as graphics and videos

  • Collaborating with team members in the creation of new programs, projects, and events

  • Updating and maintaining the CRM database (Salesforce)

  • Conducting research applicable to current events and initiatives

  • Collaborating with team members in the development of our newsletter

  • Answering phone calls and emails as required

  • Other tasks as required by the Program Coordinator

 

 

What We’re Looking For:

 

  • Someone between the ages of 15-30, who is either a student or recent graduate with a diploma or degree in Business, Business Administration, Public Relations, Communications, or a related field

  • Someone who is organized, flexible, and a team player

  • Proficiency in G-Suite programs (Gmail, Sheets, Docs, etc.), Canva, Wix

  • Bilingualism (English and French) is an asset 

 

How to Apply:

 

Please send a copy of your resume and a cover letter to office@volunteersudbury.com with the email subject line “Administrative Assistant”.

 

Volunteer Sudbury / Bénévolat is an equal opportunity employer. We respect and welcome both clients and staff of all cultural backgrounds, abilities, and experiences. We encourage BIPOC youth and youth who identify as having a disability to apply for this position. If accommodation is needed during the application process, please let us know how we can help.

Youth Program Coordinator

Contract Type: 8 weeks, full time (35 hours/week) through Canada Summer Jobs

Rate of Pay: $15.00/hour

Anticipated Start Date:  May 30, 2022        

 

About Volunteer Sudbury / Bénévolat Sudbury:

 

Volunteer Sudbury/Bénévolat Sudbury (VBS) is the City of Greater Sudbury’s bilingual, nonprofit volunteer resource centre. Founded in 2004, our team’s mission is to act as a link between volunteers and organizations for the enrichment of our region. Over the years, VBS has become an impactful community resource that connects individuals with service opportunities where their time and skills support the mandates of a wide variety of non-profit organizations. Our team facilitates volunteer engagement in our region, both through a public, online volunteer opportunity database and through three programs tailored for multiple key demographics in our region including: youth, seniors, and individuals living with disabilities.

 

VBS supports organizations in building capacity for effective local volunteering by working closely with volunteer managers to identify and fill community needs while offering training and workshops that address relevant topics associated with volunteer mobilization. As an active member in several municipal, provincial, and federal networks, we provide leadership on issues relating to volunteerism by sharing our resources and expertise with other organizations. VBS promotes volunteerism in the region by hosting volunteer fairs, conducting outreach presentations, hosting and participating in community engagement events, and connecting with our volunteer audience through our website and social media platforms. Our team works closely with local volunteers and assists them on their journey’s of giving back to the community. 

 

Job Description:

 

The YRLA Program Coordinator’s responsibilities include providing communications and planning expertise and helping to expand VBS’s youth impact through programming and outreach efforts. The candidate should be familiar with a variety of the field's concepts, practices and procedures, and be able to collaborate effectively with colleagues, while maintaining the ability to work independently in a productive manner. The YRLA Program Coordinator must be able to take initiative in the development of new projects, as well as maintain flexibility and adaptability when new tasks arise or are delegated.

 

Key Duties/Responsibilities:
  • Creating promotional materials, such as graphics and videos

  • Reimagining our Youth Council for the upcoming year

  • Developing new campaigns for the recruitment of new youth volunteers

  • Developing outreach materials and presentations for schools and youth organizations

  • Collaborating with team members in the creation of new programs, events & projects

  • Conducting research applicable to current events and initiatives

  • Finding and assisting in writing grant applications for youth-centred funding

  • Collaborating with team members in the development of our newsletter

  • Other tasks as required by the Program Coordinator
     

 

 

What We’re Looking For:

 

  • Someone between the ages of 15-30, who is either a student or recent graduate with a diploma or degree in Business, Business Administration, Public Relations, Communications, Social Services, or a related field

  • Someone who is organized, flexible, and a team player

  • Proficiency in G-Suite programs (Gmail, Sheets, Docs, etc.), Canva, Wix

  • Bilingualism (English and French) is an asset 

 

How to Apply:

 

Please send a copy of your resume and a cover letter to office@volunteersudbury.com with the email subject line “Youth Program Coordinator”.

 

Volunteer Sudbury / Bénévolat is an equal opportunity employer. We respect and welcome both clients and staff of all cultural backgrounds, abilities, and experiences. We encourage BIPOC youth and youth who identify as having a disability to apply for this position. If accommodation is needed during the application process, please let us know how we can help.